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MANUAL 6

Procedure followed in the decision making process including channels of supervision and accountability

 

Sl No Matter Decision making authority Procedure Channels of supervision To whom accountable
1

Recruitment

Group- A Posts and

Faculty positions

Group- B, C posts

 

Group- D posts

Executive Council

Advertisement Screening of Applications / Written Test/ Trade Test/Interview

(Group A only)

Asstt. Registrar/ Registrar / Vice-chancellor

Asstt. Registrar / Registrar

Asstt. Registrar/ Registrar

UGC/MHRD

2

Approval of Estimates of construction work.

Executive Council Finance Committee

 

Estimates prepared on SOR, APWD/ CPWD

Discussion in the Building Committee and decision taken.

UE

 AE, AR, Registrar, VC, Building Committee, Finance Committee, Executive Council

Building Committee / Finance Committee/
Executive Council/

UGC

V.C

 

Sl No Item Decision making authority Procedure Channels of supervision Accountable to
3

Purchase

&

Printing

Tender & Purchase Committee

Of value below Rs. 25,000 by Registrar

Finance Officer, Controller of Examinations

NIT/ Quotation/C.S

DGSD Rates are also considered.

S.O/ AR/HoD/ Joint Registrar/ F.O/ Registrar /COE

V.C /UGC

Purchase above 1 lakh through e-tender

Opening of tender

Standing Committee/

Purchase Committee

Approval by VC

Issue of work order

SO/AE/System Analyst/SO/AR/Registrar

V.C

4

Financial Sanction

Payment of Bills

Budget

Annual Accounts

Creation of post

Investment Policy

Vice-chancellor

Registrar/ F.O/ V.C

F.C, EC

F.C, EC

F.C/ EC

F.C

HoD/ Concerned section submits proposal to F.O

F.O processes and issues sanction with the approval of V.C

After internal audit is done, accounts are prepared and then placed before F.C/ EC. Then sent to AG Audit.

All proposals are placed before FC / EC

SR/ F.O./ Registrar / V.C

F. O / V. C

F.O/ Registrar

F.O / Registrar

F.C/BoM

Funding Authority.

BoM/UGC/

MHRD

UGC

BoM/ UGC

5

Academic matters

Examination

Admission

Library

EC , Academic Council

School Board

Board of Studies

Deans of School

Heads of Departments

V.C/ Deans/ COE/ HODs

Central Admission Committee

DSW/ VC

V.C/ Library Committee

Proposals are discussed and recommended from the department to the next higher authorities in the order of hierarchy.

Matters related to Examinations are processed as per regulations.

Admission Test / Viva-voce/Conselling

Librarian submits proposals to Library Committee through V.C.

Supervised at all levels.

Teachers/ HoD/ CoE/Examination Committee/ V.C

CoE/ HoD/ DSW/V.C

Librarian/Library Committee /V.C

BoM, UGC, MHRD.

EC/ Academic Council/ UGC/ MHRD

V.C/ UGC

V.C/ EC

 

Sl No Item Decision making authority Procedure Channels of supervision

Accountable

6 Transport V.C/ Registrar

Negotiation with SNT for buses

For private vehicle NIT issued. Lowest rates accepted

S. O/ A.R/ DR /Registrar

V.C./F.C

/EC / UGC

7 Hostel Management Warden/ Dean, Student Welfare Hostel Rules

Prefect/ warden/Provost/ DSW/ VC

DSW/ VC
8 Security Security Officer/AR/Registrar/VC

NIT issued Security agencies and selected and work on contract allotted ( out sourcing)

Committee/ Registrar / V.C V.C
9 Cafeteria Cafeteria Committee

NIT issued .

The Committee selects and approves   contractor.

A.R/DSW/ Registrar/ V.C V.C/ Registrar
10 Health Centre Sr. Medical Officer As laid down rules.

SMO/ Registrar

V.C
11 Sports Committee Sports Coordinator Usual norms are followed. Sports Coordinator V.C
12 Guest House AR/Registrar/ V.C As per existing rules. AR/Registrar/ Registrar/ V.C V.C

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